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Every document ends up in the right place.

Invoices, payslips, loan contracts, receipts and bank statements arrive by upload, email or Peppol. Vinkly reads them, decides what they are, files them as structured records and matches them to your bank. You check what it isn't sure about.

  • One installation for one company or a whole group
  • Roles per company, from owner to employee
  • OCR and AI run on your own server
An invoice arrives by email. Fields found by OCR are marked, the record fills in, and the bank payment is matched.

How a document travels

Every document follows the same path, whether it's a supplier invoice, a fuel receipt or a loan contract.

  1. It arrives

    Drag it into the browser, mail it to a monitored mailbox, post it to the REST endpoint, or receive it as a Peppol XML with its PDFs attached.

  2. It's read

    Text embedded in a PDF is read first. Then every page is OCR'd, so scans and photos of receipts work too.

  3. It's recognised

    Extractors decide what it is and pull out the fields: Peppol mappings, XSLT and pattern rules, or a local language model for everything else.

  4. It's routed

    Confident results are filed automatically. Others wait in the inbox with the fields prefilled, for you to approve or correct. Corrections teach the extractors.

  5. It's matched

    Bank statements (CSV, CODA, CAMT.053) are linked to invoices, credit card statements and costs, by structured communication, account number, amount and date.

What it covers

Every record shares the same basics, like amount, counterparty, documents, accounting post and follow-up flags, so overviews work across all of them.

  • Built usable today
  • Next being built now
  • Planned on the roadmap

Documents

  • BuiltInbox Everything that arrives, with a counter in the header and a side-by-side view of the scan and the prefilled form.
  • BuiltDocument store Folders, labels and owners for files that aren't financial. A document can hold several files.
  • BuiltExtractors Rules and AI that recognise document types, with a test bench to try them on real documents.
  • BuiltEmail accounts Monitors IMAP, Microsoft 365 or Gmail mailboxes and pulls in attachments.

Finance

  • BuiltIncoming invoices and costs Invoice lines with the booking info your accountant needs, Peppol included.
  • BuiltOutgoing invoices Project, IP rights and time & material invoices, numbered per year, with a structured communication and a PDF.
  • BuiltExpense notes Snap the receipt and the amounts, VAT and supplier fill in. The VAT number is checked against VIES, and reimbursements are matched with the bank.
  • BuiltPayslips From gross to net the Belgian way, read from your social secretariat's PDF, with a year grid that shows a missing month at a glance.
  • BuiltLoans Amortisation table, remaining capital, reinvestment fee and what it costs to close the loan today.
  • BuiltRent Locations with yearly indexation on the health index and the rented share of the home.
  • BuiltYearly reports The annual accounts read from the NBB filing, key figures and ratios side by side year after year, and the approval and filing deadlines.

Banking

  • BuiltBank accounts and cards Accounts, debit and credit cards, and their recurring fees.
  • BuiltBank transactions Imports from CSV, CODA and CAMT.053, without duplicates.
  • BuiltBank links Connect a bank once over PSD2 and its transactions come in by themselves, four times a day.
  • BuiltCredit card statements Each line of the statement linked to the cost it paid for.
  • BuiltMatching Automatic links where it's certain, and a short queue to confirm the rest.

Operations

  • BuiltOrganizations Clients and suppliers with their offices, VAT and company numbers, IBANs and full history.
  • BuiltContracts and projects Signed contracts with their rate card, and projects with activities, a team and a budget that shows how much is used.
  • BuiltTimesheets A weekly grid you fill in from the keyboard, a timer, approval, a monthly PDF to sign, and the invoice made from the approved hours.
  • BuiltProperties Laptops, cars and equipment registered from their invoice, with a depreciation schedule, book value, tax saving and the result when they are sold.
  • BuiltPurchased services Internet, software, insurance: contract terms with tacit renewal, a reminder before the last day to cancel, and every invoice in one place.
  • BuiltDashboard Twelve months of costs and income. Click a bar to open exactly those records.

Administration

  • BuiltCompanies Manage several legal entities from one login and switch between them in the header.
  • BuiltUsers and roles Invite people by email, give them roles, or build your own roles from a permission matrix.
  • BuiltSearch and history One search box for invoices, organizations, documents and more, and a history of who changed what.
  • BuiltDutch and English Switch the interface language at any time.
  • BuiltAccounting posts The Belgian chart of accounts, editable, with depreciation rules and extra required fields per post.
  • BuiltAI assistants Ask Claude or another assistant about your figures, invoices and documents. It logs in as you, sees only what you may see, can only read, and every question is logged. Off until an administrator switches it on.
  • BuiltImport and export Export all data of a company, with its files, to one file, choosing what goes in, and import it again: replacing what is there or adding only what is new. Also how a KAI back office is brought over and kept in sync.

Everyone sees what they need

Each company gets seven starting roles. Adjust them, or add your own. Employees only see their own payslips, timesheets and expense notes.

Role Documents and inbox Invoices and costs Banking Projects and time Users and settings
OwnerFullFullFullFullFull, incl. company
AdministratorFullFullFullFullUsers and settings
AccountantRead, routeRead, bookRead, matchReadNone
BookkeeperFullFullImport, matchEditNone
ManagerRead, uploadReadReadFull, approveNone
EmployeeUploadOwn expensesNoneOwn timesheetsNone
ViewerReadReadReadReadNone

Runs on your own servers

Your documents stay with you. OCR runs with Tesseract and the language model runs locally with Ollama, so no invoice or payslip is sent to an outside AI service. Files go to any S3-compatible storage.

One Docker Compose file starts the whole application behind a single address: fill in a few passwords, put your HTTPS proxy in front, log in as the first administrator and create your company.

Interface
Angular with Material Design
Server
Quarkus on Java 21
Database
PostgreSQL
Login
Keycloak, with single sign-on and two-factor authentication
Files
S3-compatible object storage
Reading documents
PDFBox, Tesseract and a local LLM via Ollama